Office Clerk - Bilingual in Japanese preferred
100% Onsite in Houston, TX
Full-time/Direct-hire position
$18 - $27/hr. or $37,440 - $56,160 annual salary
Essential Job Functions
- Greets and directs visitors at the front desk. Answers, screens, and forwards incoming calls to appropriate persons.
- Operates office machines such as copiers, scanners, PCs, phones, and voice mail system to perform clerical duties.
- Updates and maintains business insurance, contracts, registration, and general business license.
- Orders office supplies as requested by departments.
- Assists record filings, report/form typing, memo or letter preparations for management.
- Supports other departments such as Sales, Purchasing, Accounting and Warehouse as needed. The examples of the tasks include, but not limited to:
- Input, update, and maintain orders, invoices, and bill-back data within the Company database, update and maintain customer records in the Company database
- assist sales associates by monitoring active purchase orders and ensuring that orders are completed on time
- answer simple questions from customers about product features, product benefits, and procedures
- assist with shipping and receiving logistics, customers’ orders, inquiries, and returns
- Manages calendars and appointment scheduling.
- Prepares and maintains accounting documents and records accurately.
- Performs simple bookkeeping, A/R, A/P, and daily journal for accounting purposes.
- Reviews billing statements, invoices, and similar documents for accuracy; alerts management of any discrepancies.
- Attends Company events and functions outside of normal working hours.
- Other duties as required from manager.
- Obligation to answer to all management as requested.
Physical Requirements:
- Able to sit for extended periods of time.
- Ability to use office equipment and type on the computer keyboard for extended periods of time.
- Ability to talk, hear, stand, sit, walk, reach, bend, kneel, and lift up to 20 pounds.
Working Conditions:
- Noise Level: Normal
- Indoors
Other Requirements:
- Business level English required – read/write/speak/listen
- Basic level Japanese preferred – read/write/speak/listen
- 1 – 3 office administration experiences required
- Ability to work independently
- Ability to adapt to frequent changes in assignments and workload
- High school diploma or equivalent required
Knowledge and Skills
- Basic mathematical knowledge – markups, discounts, currency, etc.
- Basic accounting/bookkeeping knowledge—AP/AR
- Basic Microsoft Office proficiency (Word, Outlook, Excel, PPT…)
- Communication and interpersonal skills
- Exceptional organization and time management skills
- Customer service skills
